Leading a Small Team? This Tool Quietly Changes Everything

It starts with a quick Slack ping. Then another. Then a “Can you hop on a quick call?”

And suddenly, your afternoon’s gone.

You know that feeling when you’ve explained the same process for the third time this week… and it’s only Tuesday?

Yeah. That one. 😭

When you’re running a small team, communication hiccups aren’t just annoying, they’re time-consuming. Things get messy fast when you’re onboarding someone new, giving feedback on the fly, or clarifying a client deliverable.

This is especially true if your team is remote, hybrid, or growing faster than you can document things. Slack threads start to multiply, project management comments go unnoticed, and important context gets lost in the shuffle.

Before you know it, you’re answering the same questions repeatedly—and starting to wonder how you ended up as the team’s human help desk.

That’s where Komodo Decks comes in.

It records videos, meetings, and training guides in one simple app. Think of it like a quick screen recording with your voice layered on top, and way easier than writing another SOP from scratch.

And when you use it intentionally? It’s not just helpful, it’s a clarity lifesaver.

Komodo Decks makes it easy to create, share, and organize these videos in seconds. No fancy editing, no logins required for your team to view, and yes, they can watch it as many times as they need.

It closes the gap between showing and telling, so your team has clear directions. It meets them in the middle of their busy day, with just enough support to move forward without needing to ping you or schedule a call.

So if you’ve been wondering how to make your business run smoother without chaining yourself to Slack all day, keep reading.

Let’s walk through a few clever ways you can use Komodo Decks to support your team, your time, and your peace of mind.

If this is hitting home, try recording just one video for your team this week and watch what shifts.

1. Asynchronous SOP Walkthroughs

Let’s be honest — no one wants to read a 4-page Google Doc explaining how to post a podcast or pull metrics.

Instead, open the app. Hit record. Talk through what you’re doing while you’re doing it.

Boom. You just made a training guide that actually gets used.

Now, when a team member forgets a step? They don’t ping you. They can simply rewatch the video and jump straight to the section they need—using the chapters feature or the auto-generated step-by-step guide.

Try this for:

Repeating tasks you want off your plate
“I’ll show you later” moments
Sharing your exact thought process as you go

Why it works:

It’s faster. More human. And easier to update than a written or regular video SOP.

Your team doesn’t just get instructions, they get your insight when they need it. And that makes all the difference.

2. Onboarding Mini-Series

Hiring someone new?

Instead of scheduling five back-to-back calls, build a quick video library that walks them through exactly what they need to know.

Not just tools, but how you use them.

Not just org charts, but why your structure looks the way it does.

You can even record little welcome messages from each department or role, so your new hire feels like they know who’s who—without needing to memorize the company directory.

It’s a warm welcome and a confidence booster.

Try this for:

Intro to your values + culture
How to use Slack, ClickUp, Notion (your way)
Walking them through their first week
FAQs like “Where do I find ___?”

Why it works:

New hires feel supported without feeling overwhelmed.

And you give them autonomy right away without losing that personal touch.

3. Feedback on Deliverables

You know those moments where you’re trying to leave comments, but it turns into a full-on essay?

Just record a video.

Walk through the copy. Talk through the design. Share your reactions out loud, like you would on a Zoom call, but async.

It’s faster, kinder, and easier to understand.

Komodo Decks doesn’t just generate a transcript—it also creates automatic highlights with a summary and action items you can review and edit before sharing with your team. I especially love the chapter feature; it lets Anna pause and pick back up as she works through the sales page updates without needing to scrub through the entire video.

Try this for:

Reviewing drafts from contractors
Sharing tweaks without killing momentum
Giving context, your team can hear
Explaining how a design or message aligns with your brand voice

Why it works:

Your tone lands. Your nuance comes through.

You can say things like, “this is close, but I’d love a little more playfulness here” and your team knows exactly what you mean.

4. Micro-Trainings for Tools + Processes

There are things your team shouldn’t have to ask you more than once. (Or twice.)

That’s where these little explainer videos shine.

Make a micro-training once. Use it forever. It becomes part of your business’s knowledge base.

Try this for:

Showing how to update your CRM
Walking through your Asana board
Explaining how you like client folders organized
Demonstrating internal workflows for recurring tasks

Why it works:

They get a clear, repeatable answer AND you get your time back.

And over time, these micro-trainings become a powerful resource your whole team can lean on.

5. Quick Project Updates

Sometimes you need to realign the team, but scheduling a call feels like overkill.

This is your middle ground.

Record a 2-3 minute update. Share what’s happening, what’s changed, and what’s next.

You don’t need slides. Just speak from your screen and give the context your team needs to move forward.

Try this for:

Launch kickoffs
Client onboarding briefs
Deadline shifts or role updates
Quick pivots or real-time changes to priorities

Why it works:

Everyone hears the same message.

No confusion. No “Wait, what changed?” in the group chat.

And they can revisit it anytime. Whether it’s tomorrow or two weeks from now, that video update is there to guide them.

It’s the Leadership Shortcut You Didn’t Know You Needed

Komodo Decks won’t replace leadership, but it can absolutely support it.

Think of it as a virtual extension of your brain: your voice, your process, your way of doing things, all captured and shared on demand.

Instead of having one-off conversations that vanish the moment they’re over, you’re creating reusable resources your team can return to anytime they need clarity. These once-and-done recordings can serve your business over and over without you needing to repeat yourself.

So the next time you find yourself about to type out the same Slack message (again), or thinking, “I’ll just explain it later,” pause.

Hit record.

And let Komodo Decks share your message (including all the nuances) so you don’t have to.

Your time is far too valuable to be spent in repeat mode. You deserve to spend it leading.

Check out komodo decks

More soon,

— Leeann