Build Your AI-Powered Ops Team

AI is helping… but you’re still directing every single step

You open ChatGPT to prep for your next team meeting.

But before it helps, you have to explain your business, who’s attending, what happened last week, how you like your agendas organized, and what kind of follow-up you’ll need afterward.

Then the first response comes back, and you spend another ten minutes adding context, correcting assumptions, and turning a generic answer into something you can use.

The next day, you open a new chat to plan a project, prepare for a client call, or write a job description… and the whole process starts again.

You know AI can support your operations. But every task still depends on you knowing exactly what to ask, giving it the right information, and managing the conversation until the output is useful.

So you’re using AI regularly, but it’s still waiting for you to direct every move.

What’s missing is a defined role and a repeatable way for AI to guide the work forward, ask you for the information it needs, and produce something that’s ready for you to quickly approve and use.

You’ve been using AI like a tool you operate instead of a team member with a specific role

Every time you need help, you give it a new instruction, provide the context, review the first response, and keep directing the conversation until you get what you need.

A team member understands what they’re responsible for, which questions need to be answered, and what completed work looks like.

That’s the difference between a prompt and an AI Skill.

A prompt asks AI to complete one task in one conversation. An AI Skill gives it a repeatable process for handling that type of work every time.

So when you say, “Help me prepare for a client call,” it already knows what information to collect, how to organize the agenda, and how to turn the notes afterward into follow-up tasks and useful client insights.

You still make the decisions. Your AI Skill guides the process and prepares the work so all you have to do is review and quickly approve what comes back.

GET ALL 20 AI SKILls

This job description and set of application questions came from one brain dump. When it’s time to hire, I can have the first draft of my hiring materials ready in less than 15 minutes and move straight into reviewing them.

This is everything the Client Call Assistant pulled from one conversation. I got the client’s action items, my follow-up tasks, exact testimonial quotes, and potential case study angles, so none of the useful details are left buried in the transcript.

And this is what everything I wanted to do next quarter looks like once it has a plan. My priorities are organized by month, the ideas I’m not working on yet have somewhere to live, and I have a weekly metrics tracker to help me see what’s moving.

This is the coverage plan the Out of Office Planner prepares before you step away. It organizes what needs to happen while you’re gone, who’s responsible for each part, what your clients needed to know, and the checklist you need to complete before closing your laptop.

All the recurring work that used to live in your head now has a clear rhythm. This Skill organizes what happens daily, weekly, monthly, and quarterly, so you can see when the work needs to happen. It’s especially useful for those tasks everyone knows exist…but nobody remembers until they’re suddenly overdue. 😂

Give the Team Feedback Builder the situation, the expectations you’ve already shared, and the work you received. It helps you decide what kind of feedback the situation needs, prepares clear talking points for the conversation, and adds the details to your private feedback log.

This is what your week looks like when AI knows its role…

You open your Weekly CEO Day Planner and review what happened last week, what needs your attention, and which one to three priorities deserve space on your calendar.

Before your team meeting, the Team Meeting Assistant turns everyone’s updates into a focused agenda. After the call, it organizes the notes, pulls out the action items, and records the owners and due dates.

A client call is coming up, so the Client Call Assistant prepares the agenda using your updates and open items. Once the call ends, it creates the client record, identifies the follow-up, and pulls out useful client proof before it disappears into the transcript.

You have a new offer or internal initiative you want to complete. The Project Plan Builder turns the idea into milestones, responsibilities, dependencies, and a clear place to begin.

A customer email comes in while you’re working on something else. Your Customer Support Assistant uses your policies and reply guidelines to prepare a response for you to review.

And when you’re getting ready to take time away, the Out of Office Planner helps you organize coverage, prepare your autoresponder, communicate with your team and clients, and make sure the important work has an owner.

You aren’t opening a blank chat and working out what to ask every time.

You choose the right member of your AI-Powered Ops Team, give it the context, and let it guide you through the work. Then you review what comes back, make your decisions, and move on with your day.

GET ALL 20 AI SKILls

A complete collection of 20 AI Skills that help you plan, lead your team, support your clients, hire, and get projects done inside ChatGPT or Claude

Each Skill has a specific responsibility, a repeatable process, and a clear type of work it prepares for you. It knows which questions to ask, what information it needs, and how to organize what comes back.

So instead of opening a blank AI conversation and designing the process every time, you can call on the right member of your AI-Powered Ops Team.

Your All Access Pass includes the complete .md file for every Skill, an instruction and use guide, plus any templates, spreadsheets, and supporting resources that come with the individual Skills.

You’ll also receive access to the live Build Your AI-Powered Ops Team Workshop, where I’ll show you how to customize the Skills for your business and use them together as members of your operations team. You can join live or watch the replay when it works for you.

By the end, you’ll have an AI-Powered Ops Team with clear roles for the work you’re already doing every week.

BUILD MY AI OPS TEAM

Your offer is established, but the work behind-the-scenes still relies heavily on you

If you’re running your business solo…

Your client work fills most of your week, so planning the next quarter, organizing a launch, or mapping a new project keeps getting pushed to “when I have time.”
You’re already using AI, but every task still starts with you working out what to ask, explaining the context, and directing the conversation until the answer is useful.
Your best business ideas live in notes, voice memos, and half-finished documents because turning each one into a clear plan takes another block of time you don’t have.
You want meaningful support before hiring a full team, especially with the operational work that keeps the business organized behind the scenes.

If you’re leading a tiny team…

Your team helps with the work, but you’re still preparing the agendas, organizing the projects, and making sure everyone knows what happens next.
Every meeting and client call creates more follow-up for you because someone has to pull out the decisions, assign the action items, and make sure important details don’t disappear into the transcript.
Hiring, onboarding, feedback, and offboarding still begin in your head, so every team change creates another set of documents and decisions for you to prepare.
You want your team to have clearer direction and more useful context, so they can complete their work and bring fewer avoidable questions back to you.

You already know what needs to happen in your business…

Now build an AI team around your day-to-day operations, with each Skill assigned a specific role and process for getting the work done ✅

Your day-to-day operations after building your AI-Powered Ops Team…

Your plans and projects keep moving alongside your client work. When it’s time to plan the quarter, organize a launch, or map a new offer, you have an AI Skill ready to guide the process. You can make progress in the smaller pockets of time already available in your week.
You open the right Skill and know exactly where to begin. It asks for the information it needs, guides you through the decisions, and prepares the type of output that task requires. You spend your time reviewing useful work instead of designing the perfect prompt.
Your ideas leave the notes app and become work you can complete. Give the Project Plan Builder or 2-Week Sprint Planner the idea, and it helps you organize the steps, priorities, and timeline. You leave the conversation knowing what to do first and what happens next.
You have support for 20 different parts of running your business. Each Skill steps into a specific role when you need it, from weekly planning and client preparation to hiring and launches. You stay in control of the decisions while your AI-Powered Ops Team helps prepare the work.
Your team processes become easier to repeat. When you hire, onboard, give feedback, or prepare for someone to leave, the right Skill guides you through the information and documents you need. You build on a consistent process each time instead of relying on memory.
Your team receives clearer direction from the beginning. Tasks come with the context, responsibilities, and definition of completed work they need to move forward. Your team knows what they own, and the questions that reach you are the ones that genuinely need your decision.

I’m READY TO BUILD MY AI TEAM

You bring your business’s context. Your AI-Powered Ops Team brings the process for getting work done.

Your All Access Pass includes 20 AI Skills organized across six departments. Each department has an AI team member with a specific area of responsibility, plus the Skills they use to guide the work and prepare what you need.

Meet the six AI team members supporting your day-to-day operations:

Your Executive Team helps you step out of the day-to-day work long enough to review what’s happening, decide what deserves your attention, and turn those decisions into a plan you can follow.

Weekly CEO Day Planner
Review your numbers, client experience, team experience, projects, and priorities so you can choose the one to three things you’re focusing on that week.

Quarterly Planning Day
Reflect on the previous quarter, decide what you’re working toward next, and build a clear three-month plan with monthly priorities and metrics to track.

Out of Office Planner
Prepare your coverage plan, team instructions, client communication, checklists, and autoresponder before you step away from your business.

Annual Planning Retreat
Guide yourself through an annual review and turn what you learn into a focused plan for the year ahead.

Your Team Lead helps you prepare for team conversations, document what was decided, and create clearer working rhythms so everyone knows what’s happening next.

Team Meeting Assistant
Turn your updates into a focused meeting agenda, then organize the transcript afterward into highlights, follow-up items, new priorities, and parked ideas.

Team Feedback Builder
Prepare clear feedback for a team member, plan the conversation, and keep a useful record of what was discussed and agreed upon.

Weekly Work Cadence Builder
Organize recurring work by day, week, month, and quarter so you and your team have a shared rhythm for what happens when.

Your Ops Assistant helps you prepare for client conversations, capture the information you’ll want later, and respond to common customer questions with more consistency.

Client Call Assistant
Prepare the agenda before your call, organize the notes afterward, and pull out action items, client wins, testimonial quotes, and possible case-study angles.

Customer Support Assistant
Use your policies, processes, and preferred tone to prepare thoughtful replies to common questions about access, payments, products, and your offers.

Your Project Coordinator helps you turn an idea into organized work, keep shorter priorities focused, and use what you learned to make the next project run better.

Project Plan Builder
Turn an upcoming project into a clear plan with phases, milestones, responsibilities, dependencies, and next steps.

Project Debrief Assistant
Review a completed project, capture what worked and what needs to change, and document what you want to repeat the next time.

2 Week Sprint Planner
Choose a focused priority for the next two weeks and turn it into a realistic plan with tasks, owners, deadlines, and check-ins.

Your Launch Coordinator helps you take an offer you want to sell and organize all the decisions, assets, communication, and deadlines required to bring it to your audience.

Launch Your Paid Workshop
Build a complete workshop launch plan covering your offer, sales page, emails, promotion, technology, delivery, and timeline.

Launch Your Course
Map the messaging, sales process, email sequence, promotional content, student experience, and launch dates for your course.

Launch Your Waitlist Funnel
Plan the opt-in page, confirmation experience, emails, promotion, and opening strategy for your waitlist.

Your HR Team supports the work that happens before someone joins your team, while they’re working with you, and when it’s time for them to leave.

Hiring Prep Assistant
Turn what you know about the support you need into a contractor job description, application questions, and clear criteria for reviewing applicants.

Interview Kit Builder
Review applications, identify the people you want to consider, prepare role-specific interview questions, and compare your candidates using a consistent scorecard.

New Hire Onboarding Planner
Create the access checklist, business context, training plan, and first-30-days roadmap a new team member needs to get started.

Team Offboarding Planner
Prepare the communication, knowledge transfer, final responsibilities, payment details, and access updates needed when a team member leaves.

First Hire Role Builder
Look at what’s currently on your plate, decide where support would make the biggest difference, and define the responsibilities and outcomes for your first team role.

Plus, join me for the Build Your AI Ops Team workshop

During this live workshop, I’ll show you how to customize your Skills with the context from your business, use them as AI team members with specific roles, and connect multiple Skills so they can support the way you already work. This includes the replay too!

GET ALL 20 SKILLS + WORKSHOP for $297

Build Your AI-Powered Ops Team for $297

Get all 20 AI Skills, the complete files and supporting resources that come with them, plus the Build Your AI Ops Team live workshop and replay

PAY IN FULL

^$297

as a one-time payment

20 complete AI Skill .md files to use in ChatGPT or Claude
An instruction guide & use for every Skill
Any templates, spreadsheets, trackers, and supporting resources included with the individual Skills
The live Build Your AI Ops Team workshop
The workshop replay so you can set up and customize your team on your own schedule
LIFETIME ACCESS to the Skills, workshop and all resources included

GET THE ALL ACCESS PASS

PAYMENT PLAN

^$149

for 2 monthly payments

20 complete AI Skill .md files to use in ChatGPT or Claude
An instruction guide & use for every Skill
Any templates, spreadsheets, trackers, and supporting resources included with the individual Skills
The live Build Your AI Ops Team workshop
The workshop replay so you can set up and customize your team on your own schedule
LIFETIME ACCESS to the Skills, workshop and all resources included

GET THE ALL ACCESS PASS

MEET LEEANN

hey there!

I was already using ChatGPT regularly to prepare team meetings, plan projects, organize client calls, review numbers, and support the work happening behind my business.

And yes, it helped. But every new chat still started with me explaining the process, providing all the context, asking the follow-up questions AI had missed, and cleaning up the answer before I could use it.

I kept thinking, I already know how this process works. Why am I rebuilding it inside ChatGPT every single time?

I’ve spent five years working in online business operations, beginning as a tech VA before becoming an OBM. During that time, I’ve managed 30+ businesses and their teams and worked behind the scenes on 72 launches across digital products, workshops, webinars, group programs, coaching, and service offers.

My work has included planning quarters, organizing projects, improving client delivery, preparing hires, onboarding team members, leading meetings, creating workflows, and making sure all the tiny details required to run a business have somewhere to go.

So I started turning those processes into AI Skills.

I gave each Skill a specific role, taught it what questions to ask, and built in the steps it needs to guide someone from “I need to get this done” to a finished plan, agenda, document, or set of next steps.

Now I use Skills across my own day-to-day operations and build custom ones for my clients too. They help us prepare the work faster while keeping our experience, decisions, voice, and business context at the centre of what comes back.

And that’s what I want the All Access Pass to help you build: an AI operations team that already understands the process, so you can spend less time directing ChatGPT and more time reviewing, approving, and using the work it prepares.

The next step is giving AI a place on your team

You want AI to help you get more of the work behind your business finished, while keeping your decisions, experience, and way of working at the centre of it.

For that to happen, AI needs more than another one-time instruction. It needs a specific role, the context from your business, and a repeatable process for guiding the work from your first idea to something you can review, approve, and use.

That’s what you’re building inside the All Access Pass.

You’ll have an AI team member to help you plan your quarter, prepare for client calls, support your team, hire, organize projects, and prepare launches. You’ll know who to call in, what they can help you do, and how to use several Skills together when one piece of work connects to the next.

You already know what needs to happen in your business. This is your move to build the AI operations team that helps you get it done.

BUILD MY AI OPS TEAM

A few things you might be wondering…

You can install and use the Skills with a free Claude account. I’ve tested every Skill in Claude to make sure it works there.

If you prefer to use ChatGPT, you’ll need a paid ChatGPT account. The Plus plan supports Skills, so you don’t need a higher-priced account to use your AI operations team.

You only need one platform. You don’t need subscriptions to both ChatGPT and Claude.

You’ll receive access to your member portal as soon as you purchase, and you can begin using every Skill currently available.

The remaining Skills will be added to your portal as they’re released, with the complete collection available by October 23, 2026. Every Skill works individually, so you can start using the available Skills while the rest of your team is being added.

You’ll receive lifetime access to the Skill files, instruction guides, included templates and resources, member portal, and Build Your AI Ops Team workshop replay.

Once you download the files, they’re yours to keep and customize for your business.

The Build Your AI Ops Team workshop will take place in early November, after all 20 Skills have been released.

This gives you time to install the Skills, try them inside your business, and bring your questions to the workshop. I’ll show you how to customize your AI team and use skill chaining to connect several Skills across one process.

The workshop will be recorded, and you’ll receive lifetime access to the replay if you can’t attend live.

Nope! Start with the Skills that match the work you need help with right now.

You may begin with your Weekly CEO Day Planner, Client Call Assistant, or Project Plan Builder and add more team members when you’re ready. If you see six Skills you’d love to use, the All Access Pass already gives you more value than purchasing those Skills individually at their regular prices.

Yes. The All Access Pass is designed for solo service providers and people with tiny teams.

If you work alone, the Skills help you prepare plans, documents, meeting materials, and next steps across the work you’re currently managing yourself. If you have a team, they can also help you prepare clearer instructions, organize team conversations, and document decisions.

You’ll only pay the difference to upgrade.

Email support@leeannforbes.com by October 31 and tell us which individual Skills you’ve purchased. We’ll confirm your purchases and send you a coupon for the amount you’ve already paid toward the $297 pay-in-full option.

Absolutely. The individual Skills are available separately, so you can purchase one or two, use them inside your business, and decide whether you want the entire collection.

If you upgrade by October 31, email support@leeannforbes.com and we’ll apply what you’ve already paid toward the $297 All Access Pass.

Because you’ll receive immediate access to downloadable digital files and resources, all All Access Pass purchases are final and non-refundable.

Please read through the page carefully and make an intentional decision before purchasing. If you’re unsure whether the All Access Pass fits the way you work, email support@leeannforbes.com before you buy. I’m happy to answer your questions and help you decide.

Please ask them! Seriously.

I’d much rather have a conversation before you purchase than have you wondering whether this is the right fit. Send an email to hi@leeannforbes.com

Build Your AI-Powered Operations Team

AI is helping… but you’re still directing every single step

You’ve been using AI like a tool you operate instead of a team member with a specific role

See What Your AI-Powered Ops Team Can Prep for You

This is what your week looks like when AI knows its role…

Build Your AI-Powered Ops Team

A complete collection of 20 AI Skills that help you plan, lead your team, support your clients, hire, and get projects done inside ChatGPT or Claude